We're Hiring - Administrative Assistant - Warwick, NY

Now Accepting Applicants for an Administrative Assistant!

Kuiken Brothers Warwick, NY
33 South Street
Warwick, NY 10990

If you have an interest in employment opportunities with Kuiken Brothers and would like to discuss details about the open position, we would like to hear from you.

Kuiken Brothers Employee Application

Please complete the general application above and submit to the Human Resources Department at our Fair Lawn, NJ location. Should you have any questions, you may reach them by e-mail HR@kuikenbrothers.com or by calling (201) 796-2082.

Job Summary:

The Administrative Assistant is under the direct supervision of the location manager. This position provides administrative and office support for the location manager and/or department. In addition to filing, performs duties such as financial recordkeeping, hourly timekeeping, coordination of meetings, obtaining supplies, receiving P.O.s for vendor materials in BisTrack, coordinating direct mailings and working on special projects. Also, answers non-routine phone traffic and correspondence and assembles confidential information. Deals with a diverse group of external callers, customers, outside salesmen and visitors as well as internal contacts from multiple store locations. Independent judgement is required to prioritize and organize a varied workload. Periodically recommends changes in office practices.

Responsibilities include the following (other duties may be assigned as needed):

  • Prioritizes large volumes of incoming information and calls. Answers the phone in a timely and courteous manner, screen calls and diverts all calls to the appropriate person
  • Meets and greets all guests that enter the office entrance, and directs them to the appropriate staff
  • Responsible for general office duties, including filing, ordering supplies, mail distribution, and maintenance of the copier, fax machine, postage machine, and telephone system
  • Documents and scans all invoices. Also scans pick tickets, credit card slips and transfer paperwork
  • Maintains inventories through the daily count and tracks transfers for completion
  • Responsible for tracking and maintaining records for all forms, including accident and health reports
  • Prepares a summary of the daily cash drawers (at day-end) and prepares the bank deposits
  • Maintains time cards and PTO hours for all employees at the store location and input hours into payroll system
  • Assists customers with questions regarding delivery information.
  • Provides truck drivers with account information for some deliveries
  • Understands Company policies as outlined in the Employee Handbook in order to clarify and answer employees’ basic inquiries
  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as coordinator for special projects, which may include: planning and preparing presentations and disseminating information
  • Issues supplier returns and follow-ups
  • Assists in the compilation of inventory cycle counts on shelves and gondolas

Technical Competencies:

  • Knowledge of BisTrack preferred
  • Must have strong computer skills
  • Proficiency in Microsoft Office (e.g., Word, Excel, Outlook)

Qualifications: (Education and yrs of experience)

  • Ability to read, write, and speak in English
  • High School Diploma or equivalent
  • Additional business school coursework in general office functions, word processing, and computers preferred
  • Prior experience in a secretarial position

Non-technical Competencies:

  • Judgment and thinking (strategic thinking, original thinking, judgment and decision making, problem solving, awareness)
  • Performance skills (accuracy with detail, planning and organizing, efficiency, business acumen)
  • Leadership (ability to take charge of a situation and make sure it gets resolved)
  • Communication (verbal communication, written communication, the ability to synthesize and present financial data clearly and concisely)
  • Ability to handle multiple tasks simultaneously

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Talking and hearing necessary for communication
  • Sitting for long periods of time
  • Frequent standing and walking
  • Reaching, handling, and finger dexterity necessary to operate keyboard and various office machines
  • Reading a computer screen for an extended period
  • Ability to lift and/or move up to 20 pounds

Supervisory Responsibility:

  • None

Disclaimer: The above information in this description is intended to describe the general nature and level of work performed. It does not contain nor is it intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

*Equal Employment Opportunity

Kuiken Brothers Company provides equal opportunity to all qualified employees, and applicants for employment, without regard to race, color, religion, sex, national origin, age, marital status, disability or sexual orientation. It is the responsibility of all management and supervisory personnel to ensure the fulfillment of this policy, including hiring, placement, upgrading, transfer, demotion, recruitment, advertising, or solicitation of employment; treatment during employment; rates of pay or other forms of compensation; selection for training; participation in Company-sponsored functions or programs; layoff or discharge.

Now Accepting Applicants

If you have an interest in employment opportunities with Kuiken Brothers at our Warwick, NY location and would like to discuss details about the open positions, we would like to hear from you.

Kuiken Brothers Employee Application

Please complete the general application above and submit to the Human Resources Department at our Fair Lawn, NJ location. Should you have any questions, you may reach them by e-mail HR@kuikenbrothers.com or by calling (201) 796-2082.

The Kuiken Brothers Board of Directors would like to take this opportunity to personally thank you for consideration of employment with our company.  You have selected a progressive, people-oriented company that provides a wide variety of products and services to our customers.  We owe our past and current successes to the dedication, loyalty and hard work of all our employees.  Without it, we would not be here today.  Likewise, our future depends on the employees that comprise the Kuiken Brothers’ TEAM.

We offer many benefits and employee programs that will help make work more rewarding and enjoyable.

We are a service organization–which means people working with and serving other people. What makes us successful is our ability to provide our customers with exceptional service.

We believe that our people–all of our dedicated, loyal and hardworking employees–are our greatest asset. Thank you for selecting Kuiken Brothers Company as your potential employer!


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